The MU Faculty Council on University Policy

1. Credits A student may not register for, and/or receive, credit (semester hours) for a course other than the number of credits shown as approved for the course in the Schedule of Courses. No student will be permitted to register in any school or college of the University of Missouri or in any course, other than Problems, Special Readings, or Research, after the expiration of one week following the first day of classes in regular session or the equivalent thereof in a shorter session. Registration in Problems, Special Readings, Research, or for Graduate Examination will be permitted until the final day of classes for a session. A department may establish an earlier deadline. MU routinely accepts credit only from colleges and universities that were formerly accredited by a Regional Accrediting agenda per the Council for Higher Education Accreditation (CHEA), specifically:
   • Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges (ACCJC)
   • Higher Learning Commission (HLC)
   • Middle States Commission on Higher Education (MSCHE)
   • New England Commission of Higher Education (NECHE)
   • Northwest Commission on Colleges and Universities (NWCCU)
   • Southern Association of Colleges and School Commission on Colleges (SACSCOC)
   • WASC Senior College and University Commission (WSCUC)

All other schools may apply to MU for the right to have their courses reviewed for acceptance. However, the admissions office would not actually perform a review until an individual student with credits from such an institution transfer to the Columbia campus. MU will transcript all courses taken at formerly regionally accredited institutions, and courses from nonaccredited institutions accepted under the review procedures described above, with the exception of remedial courses. Courses unlike anything offered at MU will be automatically coded on the transcript as “no credit awarded.” All other courses would be transcribed as “miscellaneous electives.” Individual academic units will decide whether to accept any of these courses as credit toward their degree(s).

1. The undergraduate grading scale has 15 grade categories. The grade categories (with associated grade points used to calculate the grade point average) are: “A+” (4.0), “A” (4.0), “A-” (3.7), “B+” (3.3), “B” (3.0), “B-” (2.7), “C+” (2.3), “C” (2.0), “C-” (1.7), “D+” (1.3), “D” (1.0), “D-” (0.7), “F” (0.0), “FN” (0.0) and “W” (withdrawal). This system is appropriate for those subjects and situations that allow discrimination in quality of achievement and performance. The “S/U” grading system is more appropriate for students wishing to take elective courses in a subject matter field in which they will be competing with majors, for mastery learning situations, and for courses graded primarily on the basis of attendance. The grades of “S,” “U” and “W” are not incorporated in the grade. The following definitions of each grade are intended to provide a standard for judgment, not a rule that can be applied mechanically; thus, while a grade of “C” in an undergraduate course indicates adequate work, a grade of “C” in a graduate course indicates work of less than adequate quality.
   1. The grade of “A” is awarded for performance of outstanding quality.
   2. The grade of “B” is awarded for superior, but less than outstanding performance.
   3. The grade of “C” is awarded for adequate performance.
      Note: Only a limited number of “C” grades may be applied toward a graduate degree.
   4. The grade of “D” is awarded for performance that marginally meets minimum standards. In most, but not all, cases a grade of “D” in a prerequisite undergraduate course is regarded as adequate for enrollment in the next higher course, whether it be the same or a related department. The grade of “D” is not awarded to graduate students.
   5. The grade of “F” indicates a level of performance that is unacceptable.
   6. The grade of “FN” indicates a level of performance that is unacceptable due to student non-attendance and participation. The “FN” grade is appropriate for a student that stopped attending class, completing class assignments, and taking exams, but is still on the class roster at the end of the term. The “FN” grade is for internal purposes regarding financial aid eligibility and appears as an “F” on the official transcript.
   7. The grade of “W” indicates that the student is not failing the course at the time of withdrawal.
   8. All regulations currently applicable on a course-by-course basis and currently tied to a specific letter grade would be interpreted to mean a specific letter grade range. Hence, if a student currently must achieve a “C” in one course in order to proceed to another course, under the plus-minus grading system, that student would have to achieve a grade in the “C range,” which would include the grade of “C-.”
   9. All regulations currently tied to a specific grade average would be interpreted to mean the numerical average currently associated with that specific grade. Hence, the required “C average or better” on all courses would be interpreted as “2.00 average or better.”

   Note: Not applicable in the School of Law and School of Medicine.

   To the extent authorized by this article, the “S” (satisfactory) and “U” (unsatisfactory) grading system may be used. The grade of “S” represents the grades “A,” “B,” and “C,” and the grade of “U” represents the grades of “D” and “F.” A grade of “UN” indicates a level of performance that is unacceptable due to student non-attendance and participation. The “UN” grade is appropriate for a student that stopped attending class, completing class assignments, and taking exams, but is still on the class roster at the end of the term. The “UN” grade is for internal purposes regarding financial aid eligibility and appears as an “U” on the official transcript. The grade of “U” is not applicable toward a degree in any school or college.

   In most cases the instructor will report grades initially on the “A to F” grading system, even though a student has elected the “S” and “U” grading system. The conversion from one system to the other will be made in the Office of the University Registrar. In appropriate cases, when a course is offered only on an “S/U” grading basis, the instructor may report grades initially as “S” or “U.”

   1. Satisfaction of degree requirements by “S” grades. Any degree-recommending faculty may allow students to satisfy its degree requirements by authorizing students to elect the “S/U” grading system for any available and otherwise acceptable courses, under such conditions and restrictions as the degree-recommending faculty may impose, provided, however, that in no case will more than twenty percent (20%) of the hours taken into account in determining the satisfaction of first baccalaureate degree requirements be hours passed under the “S/U” grading system.
   2. Courses open to election on “S/U” grading system. Departmental prerequisites. All courses taken for undergraduate credit will be deemed open to election on an “S” and “U” grading system unless specifically prohibited by a department, school, or college.
   3. No student may elect the “S/U” grading system in more than one course in any semester or summer session. These restrictions do not apply to courses in which all students are graded on an “S/U” basis.
   4. Graduate students may be graded satisfactory/unsatisfactory (S/U) in graduate-level courses only when those courses are designated as “graded on S/U basis only” in the Schedule of Courses (available through myZou).
   5. Students may choose the S/U option through the last day to drop a course without a grade for 16-week classes in the fall or spring semesters, or the equivalent thereof in a partial term session.
   6. “S/U” grading system in special courses. If a course for not more than three semester hours of credit or a practicum course of any number of semester hours of credit is of a type in which satisfactory and unsatisfactory academic achievement of performance can be distinguished but the assignment of meaningful “A to F” grades is not feasible, a departmental faculty, or combination of departmental faculties, may offer the course on the basis that each student will be graded either “S” or “U.” Such credit may be used to satisfy degree requirements only as provided in subsection a. of this section.

   When may an instructor assign an incomplete grade?

   If a student is unable to complete all work by the end of the course term, the student may request, or an instructor may recommend, a grade of “I” in those instances in which all three of the following conditions apply:

   • The unfinished portion of the student’s work is small;
   • The completed portion of the student’s work is of satisfactory quality (C- or above);
   • There is such evidence of hardship as to make it unreasonable to hold the student to established course or semester deadline. Hardship may include unexpected illness or hospitalization; a death in the family; military service; or other emergencies or crisis situations beyond the student’s control.
   • Completion of outstanding work cannot require the student attend the course again from the beginning or a substantial portion of it;
   • Completion of outstanding work cannot depend on the instructor to provide significant additional individual instructional support;
   • An incomplete can only be assigned at the end of the term, and instructors are strongly encouraged not to offer an incomplete ahead of that time. In the case where a student’s ability to complete coursework is negatively impacted in the early part of the term, the student should talk to the instructor and their advisor about the likelihood of academic success and positive learning outcomes if they choose to remain in the course.

   Assigning the Incomplete: the completion contract
   If the student’s situation meets all three criteria for an incomplete, the instructor and student will then discuss and agree to the terms by which the remaining work will be completed, including timeline and any modifications to outstanding assignments, after which the instructor will fill out completion contract information in myZou through the grade roster. The purpose of the contract is to make explicit the requirements for successful completion of remaining coursework. It also serves as a record of outstanding work and grade to be assigned in the event the instructor leaves the university and the program offering the course must resolve the final grade.

   The instructor will be required to provide the following information:

   • A brief statement documenting the circumstances for which the incomplete is being granted;
   • The grade for work completed at the time the incomplete is assigned, and the percentage of the total grade it represents;
   • An itemized list of outstanding assignments (quizzes, papers, projects, etc.) and the weight of each in the final course grade;
   • A completion date no later than the deadline for submission of final course grades for the subsequent full semester term (referred to below as “the incomplete period”); however, the instructor may assign an earlier deadline;
     • Incompletes assigned in the fall term will expire at the end of the following spring semester, while incompletes assigned in the spring, or the summer term will expire at the end of the following fall semester.

     Once the instructor has filled out the incomplete grade information in myZou and submitted it with the final course grade roster, the next time the student logs into their myZou student account, they will be automatically prompted to consent to the terms for the incomplete and the default grade based on work to date.

     • If the student does not consent to the terms for the incomplete, or to the default grade based on work to date, the student may address the issue with the instructor directly, through the grade appeal process (see Faculty Handbook, VII. Credits and Grades, 10. Review of student grades), or through the Revision of Records process.

     Can the deadline for an incomplete be extended?
     Extension of incomplete deadlines within the initial incomplete period. If a deadline is assigned earlier than the end of the initial incomplete period, the instructor may assign the final grade based on all submitted work once that deadline has passed. Any extension of the original deadline within the initial incomplete period must have instructor’s consent but does not require revision of original contract. There is no “automatic” extension of deadline beyond the one specified in the original contract to the end of the initial incomplete period.

     Extension of incomplete beyond the initial incomplete period. The instructor may request an extension of one additional semester beyond the original incomplete period, provided that the circumstances warrant it (i.e., significant ongoing hardship beyond the student’s control). To do this, the instructor must submit a revised completion contract with any necessary changes regarding grade for completed portion, remaining assignments, and new completion deadline. As with the original contract, student must indicate consent to the new conditions. The extension of the initial incomplete period to a second semester must be approved by the academic dean of the student’s school or college, who will review the student’s larger record to ensure that the extension does not negatively impact the student’s overall academic success. If the extension period expires without completion of the incomplete, the instructor will assign a final grade based on all submitted work at that time. There will be no additional extensions granted beyond this semester. Students may then wish to consider the Revision of Records process or the MU course repeat policy. (See Registrar’s website for additional information.)

     Assigning the final grade for an incomplete course. Instructors will submit a final course grade upon completion of outstanding coursework, or once the completion date specified in the contract has passed; this includes a final grade in the event that some or all outstanding coursework has not been submitted. Any incomplete grade that has not been resolved by the end of the completion semester will automatically default to the alternative final grade submitted with the original or revised extension contract.

     Note: Grade corrections must be processed within one year of the original reporting date.
     Unassigned grades for undergraduate students: In situations when there is a failure to record a grade on the official grade sheet, the registrar will record a “NR” (not reported) and send a written notification of this action to the faculty member and relevant department chair. The faculty member is responsible for submitting a corrected entry. After 12 months, “NR” will change to an “F.” Any student planning to graduate with an unresolved “NR” grade should be aware that translation to an “F” could drop the GPA below the requirements for graduation. As with any academic deficiency, the low GPA would delay the student’s graduation until all requirements for graduation are met.” Students called to Active Military Duty will be exempted from the one-year automated changes of “NR” to “F” grades for the term of deployment and the year prior to deployment. In accordance with State statute, student may choose to maintain the “NR” grade. Therefore, “NR” grades for students called to Active Military Duty will remain listed as “NR” until a change of grade is submitted by the faculty member, or indefinitely, if so desired by the student.

     1. GPA calculations for repeated courses. When the grade received in an initial attempt, for an undergraduate course at University of Missouri or any University of Missouri System campus is a “C-,” “D+,” “D,” “D-,” “F” or “WF.” the grade will be replaced in the calculation of the GPA by the grade received in any second attempt of the same course at the University of Missouri (unless the repeat grade is “I” or “W”). All grades received in second and subsequent attempts will be included in GPA calculations. No more than 15 semester hours will be dropped from the calculations of the student’s GPA. All attempts of a given course will appear on the official transcript with the grade(s) earned. The transcript will have an explanation that the GPA is calculated using all grades earned in a course except the initial attempt when a course has been repeated. This policy is effective with course work where the initial enrollment and completion of the course was fall semester 2000 and thereafter.
     2. Grading system of repeated courses. Any course being repeated may not be taken on an “S/U” basis.
     3. Limitations
        1. Applicability of policy. The policy is applicable to undergraduate students only.
        2. This policy does not imply a guarantee that openings will be available in course(s) if and when students wish to retake them, and instructors will not ordinarily know whether a student is enrolled in a course for the second time. When a course is repeated, all applicable fees apply.
        1. Students are strongly encouraged to visit with an adviser to determine whether course reenrollment is advisable (certain department or divisional policies may be important in this connection).
        2. Further, students should be aware that repeating a course may have an impact on financial aid, insurance, entrance to professional schools, participation in athletics, immigration status and other non-academic matters.
        3. The academic status of a student in a given semester will not change as a result of repeating a course.

        Note:
        Grades of “C” or greater may not be replaced under the Course Repeat Policy because these grades are considered acceptable work and would not prevent a student from graduating from MU. Students may not apply the course repeat policy to courses once they have graduated. This also applies to students who are seeking a second undergraduate degree. For the purposes of this policy, an undergraduate course is any course an undergraduate student attempts for undergraduate credit regardless of the course level. A student may not apply the course repeat policy to a course repeated as an undergraduate student for graduate credit. If the department or course number has changed since the student completed the first attempt of a course, the department offering the course will verify that the subsequent course is substantially the same and the course repeat policy may apply. If the initial course is a cross-listed course, a student may apply the course repeat policy if the student subsequently completes the cross-listed course offered by the alternate department. Students may replace the grade earned from the course at the University of Missouri or any other University of Missouri campus with a grade earned in an equivalent course at the University of Missouri campus. Courses for which a “W” or a grade of “I” are assigned are not considered attempts since no final grade has been recorded.

        1. General standards for assessing student performance.
           1. Students are responsible for meeting the standards of academic performance established for each course in which they are enrolled.
           2. The establishment of the criteria for graduates and the evaluation of student academic performance are the responsibilities of the instructor, subject to the appeal provisions provided herein.
           1. No grade may be appealed except the final course grade.
           2. No grade may be appealed unless it is alleged that the grade is arbitrary and capricious as defined in subsection 10.c below.
           3. The following non-exclusive allegations would not be grounds for appeal under these provisions:
              • A challenge to the instructor’s standards of academic performance,
              • A challenge with respect to the instructor’s judgment of the substantive quality of the student’s academic performance, or
              • A challenge with respect to other purely judgmental determinations made by the instructor.
           4. Any review under this section is an appeal of the decision by the instructor and is not to be considered a de novo review of the academic performance of the student. In no case shall the review involve a substitution of the instructor’s judgment with respect to the substantive quality of the student’s academic performance. No grade shall be changed based merely on judgmental matters.
           1. The grade is assigned on some basis other than the performance in the course;
           2. The grade was assigned by reference to more exacting or demanding standards than were applied to other students in the course, except that for undergraduates in 300 and 400 level courses, a different, but similarly uniform, grading standard may be applied than for graduate students in the course;
           3. The grade was assigned by reference to a performance standard which substantially deviated from the performance standard previously announced by the instructor;
           4. The grade was assigned after the instructor refused to correct mathematical or mechanical grading errors.

           Step 1. Discuss the grade, as well as the performance standards expected by the instructor, with the instructor prior to the end of the semester following the one in which the grade was assigned.

           Step 2. After unsuccessful resolution of the appeal under Step 1, the student wishing to proceed further must file a written petition with the department chair (or with the dean of the college or division if the instructor whose grade is being appealed is the department chair).

           1. The written petition shall state:
              • The course in which the grade was received;
              • The instructor whose grade is being challenged;
              • The semester in which the grade was received;
              • Specific facts showing why the student considers the grade to be arbitrary and capricious;
              • The relief sought;
              • The signature, address, and local phone of the student.
           2. Upon receipt of the written petition, the department chair (or dean of the college or division) shall, within 10 days:
              • Serve a copy of the petition upon the instructor whose grade is being appealed, and
              • Acknowledge receipt of the petition in writing to the student at the address provided by the student.
           3. The student may elect to provide an oral presentation to the authority considering the appeal in addition to the written petition description in subsection d.i above.
           4. The appeal shall be considered pursuant to the appeal guidelines established by the department, which guidelines shall be sent to the student with the acknowledgment letter.
           5. The appeal shall be considered within 15 days after the date of the acknowledgment letter, unless the student consents to a longer time, after good cause has been shown.
           6. The final determination of the department chair (or dean of the college or division) shall be in writing. It shall state the grounds for the granting or denying of the relief requested by the student. The final determination shall be communicated to the student and the instructor within 10 days following final submission of any evidence to be considered.
           1. There is no further direct right of appeal beyond the department under these rules. In their discretion, the dean of the college or division (unless the original appeal was heard by the dean), provost or chancellor can grant further review of grades according to substantive guidelines established by them.
           2. No such further review may be requested except to the next higher authority in the university. A request for review shall follow the order set forth in subsection e.i., above.
           3. Any request for review shall be by written petition
              • The written petition shall comply with the provisions of Step 2 in subsection d above.
              • The petition shall state also reviews already taken in the matter, the decisions in those reviews, and why the last decision in that review was arbitrary or capricious.
              • The petition shall be accompanied by copies of the determinations of each prior appeal or review.
           4. The dean of the college or division, provost or chancellor may deny the petition for review in his discretion on the basis of the petition and the written record of the previous appeals and reviews or may grant the petition.
           5. If the petition for review is granted, the dean of the college or division (unless the original review as heard by the dean), provost or chancellor shall follow the procedural provisions contained within Step 2 of subsection d above.
           1. In any appeal or review proceeding under these provisions above the level of instructor, the party charged with deciding the appeal or review may appoint a faculty committee to hold a hearing and/or make recommendations and/or whether to grant a discretionary petition for review.
           2. Any faculty committee so appointed shall consist of both faculty members inside and outside the department or college in which the course under review was conducted.
           3. The number of members of a faculty committee shall be in the discretion of the appointing authority, the exercise of which discretion shall not be considered under the standards of arbitrary and capricious contained herein.
           4. Whenever any faculty committee is appointed or whenever such committee makes findings or recommendations pursuant to these rules, the action of the faculty committee must be reviewed by the appointing authority and any decision made pursuant to these rules is to be considered the decision of the appointing authority and not the decision of the faculty committee.